Attendees: Fred Nolte, Joel Westereng, Steve Cook, Ken Murray, John Binns, Michael Quick, Shawna Little, Gabriel Mora, Vitali Didenko. Regrets: Tom Mayson, Graham Dalton, Rebecca Frame
Call to order: 7:02 PM
Approval of minutes of the previous meeting Nov 26 (as edited on-line **meeting dates –all boat meetings and two exec meetings previously on Thursday are now on Wednesdays. See Calendar and listing under Events on our website). Joel/Steve: approved
President Report: Fred Nolte – Looking forward to a productive and eventful year – will post a set of goals/events to discuss. A number of members have come forward with proposals for presentations on subjects from night sailing (maybe with an on-the-water component), Mediterranean and blue water sailing experiences to an intro to the indigenous languages of the peoples on whose unceded waters we sail.
Treasurers Report: Steve Cook – working on as-yet unpaid memberships and sailing permits. We are currently at about the same point as we were this time last year. This led as well to discussion and reports (Gabriel Mora – Membership) about membership retention and ideas for mentoring new members; that we should set up a one to one mentorship system that is coordinated by a mentorship coordinator. Steve and others (Michael Quick – Fleet) have also looked into our insurance documentation in light of the experiences of the LMYC in White Rock. We seem to be in very good shape insurance-wise as well as at our marinas regarding heavy weather protection.
Cruises: John Binns – A Cruise Planning meeting is planned later this month (“Near’ the Jan 28 Exec meeting – more to come on the date). More discussion about meeting the needs of new members while at the same time creating more interest in cruises and social activities. This was also part of the discussion above about mentoring new members. John is working on an approach to scheduling cruises that will free up more non-cruise boats available on long weekends.
Vice-President (Technology): Joel Westereng – good participation in the new website. Joel reminded us of the ‘executive discussion’ function (which should be well tested on the business items below).
- Thunderbird Marina: Much discussion towards clarity on our budget and possible budget accommodations and outcomes for our moorage situations. The intent is to be able to outline the situation clearly and discuss with the membership at the January 7 meeting Monday so that the membership can make a decision at the February 4 membership meeting. The executive discussion on this is carrying on post meeting (on-line). An outline will be presented January 7
- Long Term Planning Committee survey results – Vitali will present a summary to members.
- Boat Show: In view of item 1 above and concerns expressed about what we are getting out of the Boat Show, it was Moved: that we put to the membership that we forego participation in the boat show next year. Shawna/Vitali Carried. Steve will investigate costs for the current year including the deposit we have paid.
- Sail Canada course challenge support – Moved: That a member may submit volunteer hours for classroom hours spent tutoring groups of members that are preparing to challenge Sail Canada navigation exams. The tutoring sessions must be pre-approved by the executive. Executive approval is based on appropriate knowledge and experience of the tutor but need not include teaching certification by Sail Canada as this initiative is only intended to support members who wish to challenge the Sail Canada course exams and does not include the proctoring of those exams or any of the liabilities implicit in Sail Canada certification. Ken/Shawna: carried
- Extending help to the LMYC – Tabled to next exec meeting. We need to see how things sort out for LMYC.
- Asymmetrical sail storage arrangements – Tabled to next meeting
Adjourn – 9:33 PM