Date(s) - May 06 2019
7:30 pm - 9:00 pm
Burnaby Winter Club
Call to order: PM
Welcome to new members
Approval of this Agenda
Approval of minutes from last membership meeting April 1 2019 (Those minutes are posted and searchable as Minutes on the News page) Please check – we will not be printing minutes and cannot guarantee that they will be available on-screen at meetings.
President Report: Fred Nolte
Treasurers Report: Steve Cook
Membership: Gabriel Mora
Fleet: Michael Quick
Long-Term Booking: Shawna Calderwood
Cruises: John Binns
Social: Rebecca Frame
Orientation: Tom Mayson
New Business Items
Long Term Planning Committee Recommendations – lots of work here:
Recommendation #1 (Exit Survey): An exit survey will be initiated soon to try to identify reasons for the annual turnover of members.
Recommendation #2A(Replacement Boats): The fleet is aging. In five years the BSC will be holding a 50th Anniversary of many of the boats. The BSC should have a Ten Year Boat Replacement Plan. The Plan would be to replace 3 to 4 of the Catalina 27s with Catalina 30s over this ten year period and potentially add a 34 foot boat.
A motion will be presented to support Recommendation 2A and to continue planning in this direction, but not a motion to execute this plan (which could only happen at an annual or special general meeting).
Recommendation 2B: Motion: That the Coop strike a Boat Search Committee that is tasked to search the market to find the compromise of cost, quality, age, equity, etc of the Incoming Catalina 30s. (Hopefully, at least TWO recommendations would be presented to the Executive and members to consider as the next boat).
Recommendation #3(Funding): Add an annual budget line item dedicated as the Fleet Replacement Fund. The LTPC would recommend $5,000 annually. This would be in until the Boat Replacement Plan is complete.
A motion to add a boat replacement budget line item to next year’s budget may be presented. (The amount of that item as per the recommendation would have to wait until the November AGM)
Recommendation #4(Training): That a committee be struck to create the next Orientation level in anticipation of the Coop acquiring larger boats.
A motion to strike said committee may be presented.
Recommendation #5 (Financial Planning Committee): The LTPC recommends the Coop establish a Financial Committee separate from the treasurer’s position to review and analyse, but not limited to:
• Cost/value of current expenditures.
• Price of sailing permits.
• Short and long term financial goals.
• The value of the fleet.
• Value added goals for the club.
• Maintenance cost controls-with the plan of developing a budget.
• Haul out plans.
• Annual outboard replacement plan.
• More ideas by members.
After developing budget recommendations, the Finance Committee should review the different funding models to support the capital cost and increased maintenance costs of larger boats. These may include, but not limited
• Accepting personnel (Interest free) loans from members.
• Larger boat user fees.
• Expansion of membership,
• Reviewing fleet size.
Motions pertinent to the establishment of a Financial Planning Committee may be presented.
Recommendation #6 (larger slip waiting list): The Coop should apply for two 30 foot slips at Heather Marina.
Note: A motion was approved at the last General meeting to apply for two 30 foot slips at Burrard civic marina. The BSC is on the 30 foot waiting list at Burrard Civic.
Recommendation #7 (future larger boat waiting list): The BSC should apply for a 34 foot slip at Thunderbird Marina.
This may be a ten year wait. The cost to apply is not known, but should be a nominal fee. For a small fee this ensures future BSC members an opportunity to further their sailing goals.
A motion to be put on the waitlists noted in #6 & #7 may be presented.
Recommendation #8 (Sell one boat): If the BSC votes for replacing boats, the BSC should prepare a boat to be sold. It is a buyers market, thus a quick sale may not be achieved. With the sale of a boat and moorage available, the BSC can actively search the market for the first Replacement Boat.
We may recommend that this item be tabled in view of the fact that we have budget items above that have to wait for an AGM.