Minutes – Membership Meeting – Sept 9 2019

Minutes

Barnet Sailing Coop—Membership Meeting—Sept 9, 2019

Attending: The Pre-Meeting Get-Together at 6:30 PM was quite successful judging by the volume of conversation. A number of new-this-year members attended as well as a few on the current waiting list. See the full attendance sign-in list below.

Call to Order: 7:32 PM

Approval of previous minutes:

Minutes from June 3 Membership Meeting: Moved Shawna Calderwood/Julian Evelyn: Approved

Reports

President – Fred Nolte reminders of the Boat Group meeting coming Sept 25 (here) and the next Membership meeting Oct 7 which previews the AGM on November 4. A number of changes to the executive committee are in the works where people are stepping back or out of current roles: Michael Quick (see Fleet report), Tom Mayson stepping away from Orientation and director roles, Graham Dalton stepping away as director-at-large but puts his name forward for the Orientation role. Others may be announced soon. The Financial Planning committee has started work (see below) and a Boat Search committee is being formed.

Treasurer – Steve Cook noted that invoices for membership and sailing permits will be out by Oct.1. Payment by cheque or e-transfer (security question will be communicated securely). The current Profit/Loss statement was presented and is Attached below). Moved acceptance of the Treasurer’s report: Rebecca Frame/Joel Westereng. Accepted

Membership – Gabriel Mora: Note large wait list, so please be prompt paying for membership and sail permits. Please communicate with Gabriel, or Steve, or Fred if there are difficulties paying in due time. Also, a few members (Alex Ackermans, Tim Dunn) wanted to encourage new members to reach out and contact them, use the website, or contact Michael LeBlanc if they are looking for skippers to get them out on the water.

Fleet – Michael Quick sent his regrets in an emailed report which Fred read to the membership and into the record. Michael intends to reduce his involvement – stepping down from Fleet Captain into an assistant role.

Long Term Bookings – Shawna Little noted that we have had a very successful LTB and that in the coming month boat moves will happen – see posts for details. Also, if you are interested in a Navigation course (less expensive than most), contact Shawna (see her News Posts) and Gustavo Rapaport has again offered tutoring sessions (no expense to members) for those who are taking the course or writing the exam.

Social – Rebecca Frame is working on the winter social – probable date Nov 15. More to come

Financial Planning Committee whose terms of reference are in the accepted recommendation [Minutes May 6] of the Long-Term Planning Committee, now has a charter posted in the Executive Meeting Minutes Sept 4. We had a discussion about those terms of reference with concerns that the FPC should start from a completed long-term plan (not implied in the recommendation). Vitali (LTPC Chair) explained the extent to which the LTPC has progressed and expressed a long-term plan (far beyond previous iterations of LTPCs). There was no motion put on the floor to seek and express a future vision beyond the LTPC recommendations so far. The FPC will carry on under the expectation that it should complete an analysis of our current expenditures and reasonable future scenarios as suggested in the LTPC recommendations.

Adjourned at 9:20 to a birthday celebration for Josh Vines.

Attending: Sue Chapman, Steve Cook, Ellie Nidken, Julian Evelyn, Richard Blackwell, Jean Munier, Don Fults, Bani Pezesh Fallah, Rebecca Frame, Vitali Didenko, Shawna Calderwood, Brenda Beck, Jose Franca, Gabriel Mora, Gustavo & Andrea Rapaport, Edward Ye, Alex Harford, Les McAusland, Stephen Meighan, Fred Nolte, Sergiy Gryb, Dominic Bernard, Tim Dunn, Ken Murray, Tom Mayson, Josh Vines, Joel Westereng, Mike Rochfort, Doug England.

Guests: Shannon & Mike (Waitlist), Terry Mercer, Luis Barcan

Treasurer’s Report    
 Profit and Loss      
October 1 – September 9, 2019    
Income BUDGET   YEAR TO DATE
Membership Income:      
Capital Assessment  $          8,000.00  $            11,368.63
Joint Sailing Permit  $        17,600.00  $            22,843.18
Membership fees  $          6,825.00  $               7,177.85
Single Sailing Permit  $        34,650.00  $            30,875.34
Hours Income    $                  720.00
Waitlist      $                  440.00
Total Membership  $        67,075.00  $            73,425.00
         
Other Income:      
General Income  $             500.00  $                     30.36
Interest  $               40.00  $                     43.93
Equipment Sale  $          1,500.00  $               2,600.00
Socials  $          1,200.00  $               1,363.00
Total Other  $          3,240.00  $               4,037.29
         
Total Income  $        70,315.00  $            77,462.29
         
Expenses        
Insurance:        
Directors’ Liability  $             940.00  $                  998.00
Vessel Protection & Indemnity  $          1,500.00  $               1,650.00
Vessel Hull & Machinery  $          2,150.00  $               2,322.00
Mookie Survey    $                  547.57
Total Insurance  $          4,590.00  $               5,517.57
         
Acitivity & Overhead      
Advertising  $             300.00  $                  184.80
Bank Charges  $               25.00  $                  140.30
Boat Show  $          1,500.00  $               1,008.42
Dues and Subsrciptions    $                  157.50
Meetings/Membership  $          1,725.00  $               1,632.96
Office Supplies  $             650.00  $                  657.35
Social Committee  $          1,500.00  $               1,283.82
Web  $             350.00  $                  453.25
Registering society filing    $                     72.23
Radio Licence  $             216.00  $                  216.00
Total Activity & Overhead  $          6,266.00  $               5,806.63
         
Moorage        
Burrard Civic Marina $9,900.00    $               9,291.64
Reed Point Marina $14,280.00    $            14,281.41
Thunderbird      $               7,824.76
Westport Marina $4,000.00    $               3,796.80
Summer Marina $3,000.00    $               2,510.55
Total Moorage  $        31,180.00  $            37,705.16
         
Repairs, Maintenance & Capital Improvements        
General Maintenance    $                  758.36
Honeybee  $          4,894.77  $               2,424.89
Jingersnap  $          6,814.54  $               1,542.37
Mookie  $          2,500.00  $               2,152.20
My Way  $          7,150.00  $               6,473.95
Tinkertoy II  $          2,350.00  $               1,686.41
Weekend Pirate  $          2,350.00  $               4,639.56
Total Repairs, Maintenance & Capital Improvements  $        26,059.31  $            19,677.74
         
Total Expense  $        68,095.31  $            68,707.10
Net Income  $          2,219.69  $               8,755.19

Breakdown of the $26,059.31 budgeted for maintenance and capital costs:

                           Maintenance        Capital Improvement

Honeybee         $      2,350.00        $   2,544.77

Jinjersnap          $      2,450.00        $   4,364.54

Mookie              $      2,500.00        $              –

My Way            $      2,350.00        $   4,800.00

Tinkertoy II        $      2,350.00        $              –

Weekend Pirate $      2,350.00       $              –

Total Budget     $    14,350.00       $ 11,709.31

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